Exhibitor Information | CNSF Congress

Thank you for your interest in the CNSF 2023 Congress!

We look forward to working with you as you plan your successful participation at our Congress.

JUNE 6 - 9, Tuesday to friday | 2023 cnsf congress

Fairmont Banff Springs Hotel in Banff, Alberta

EXHIBITOR GUIDELINES AND MANUAL

This package contains all the necessary documents required to exhibit at the Canadian Neurological Sciences Federation Congress. *Booth Assignments sent out in late April.

2023 CNSF Exhibitor Manual

Exhibit Hall Floor Plan

List of Exhibitors (by company name)

For information on the Exhibit Hall / Exhibitor Logistics, please contact:
Rozanne Lyons, CMP | Exhibitor Logistics | 613-238-6600 ext. 221
cnsf@intertaskconferences.com

For information on Sponsorship / Exhibit Hall, please contact:
Dan Morin, CNSF CEO | 403-229‐9544 ext. 101 Fax: 403-229‐1661
143N-8500 Macleod Trail SE, Calgary, AB T2H 2K6
dan-morin@cnsf.org

Exhibit hall hours

*Details "subject to change". Please keep checking back for the latest information.

EXHIBIT MOVE-IN (SET-UP) | 2023 – Van Horne Ballroom AB, 2nd Level, Conference Centre

(NOTE: Exhibit Hall is carpeted)

EXHIBIT SHOW HOURS | 2023

EXHIBIT MOVE‐OUT (DISMANTLING) | 2023

Additional Exhibit Information

Exhibitor Registration

• All exhibitors must be registered to attend Congress.
• This includes complimentary Exhibit Hall registrations and any additional paid registrations (Full Access or Exhibit Hall Only).

Exhibitor Booth Confirmation

• Booth assignments will be sent to confirmed and paid exhibitors in late April.
• Booth space is assigned first to CNSF sponsors, second to previous year's exhibitors based upon date full payment is received, and third to new exhibitors based upon date full payment is received.
• The Organizer reserves the right to determine the final allocation of booth space.

Exhibitor Guidelines & Manual

• Available by the end of April.
• It is the Exhibitor’s responsibility to ensure that all guidelines are met, and that all required forms are submitted to the CNSF Secretariat by the due date indicated.

Exhibitor Booth Logistics

• Logistical requirements for all exhibitors will be outlined in the Exhibitor Guidelines & Manual. Order forms and/or online services provided by suppliers are included in the Exhibitor Guidelines & Manual.
• It is the exhibitor’s responsibility to ensure that all guidelines regarding move-in, move-out, storage, etc. are met.

Insurance

• Each exhibitor has the responsibility of maintaining adequate insurance coverage against injury to persons, damage to or loss of property, products, equipment or decoration and inability to meet its obligations.
• Each exhibitor will be required to enter into an Indemnification and Hold Harmless Agreement with the Organizers which will be valid for the duration of the Congress.