Exhibitor Information | CNSF Congress
2025 CNSF Congress | MONDAY to thursday, JUNE 9 - 12
Rogers Centre and Fairmont Château Laurier Hotel, OTTAWA
Thank you for your interest in the 2025 CNSF Congress!
We look forward to working with you as you plan your successful participation at our next Congress in Ottawa, Monday to Thursday, June 9 - 12, 2025.
Most sessions will be at the Rogers Centre Ottawa, except for the pre-Congress Resident courses June 8th, the Residents' and Faculty Social and other general meetings to be held at the Fairmont Château Laurier Hotel, our delegate host hotel.
Check the 'CNSF Congress' 2025 Event App / online Program & Event Website, signage and/or emails for specific locations.
For information on the Exhibit Hall / Exhibitor Logistics, please contact:
Rozanne Lyons, CMP | Exhibitor Logistics | 613-238-4870 ext. 703
cnsf@intertaskconferences.com
For information on Sponsorship / Exhibit Hall, please contact:
CNSF c/o info@cnsf.org | 403-229‐9544
EXHIBITOR GUIDELINES AND MANUAL
This package contains all the necessary documents required to exhibit at the Canadian Neurological Sciences Federation Congress. *Booth Assignments sent out in May.
2025 CNSF Exhibitor Manual - late April
Exhibit Hall Floor Plan - late April
List of Exhibitors (by company name) - late April
Exhibit hall hours
EXHIBIT MOVE-IN (SET-UP) | 2025 – Ottawa Salon, Level 2, Rogers Centre Ottawa
(NOTE: Exhibit Hall is carpeted, *hours are subject to change)
|
DAY |
DATE |
HOURS |
|
Sunday |
June 8 |
12:00 to 17:00 |
EXHIBIT SHOW HOURS | 2025
|
DAY |
DATE |
HOURS* |
|
Monday |
June 9 |
10:00 to 17:30 16:15 – 17:30 Exhibitor Networking Social |
|
Tuesday |
June 10 |
10:00 to 17:30 16:15 – 17:30 Networking Break |
|
Wednesday |
June 11 |
07:00 to 12:00 |
EXHIBIT MOVE‐OUT (DISMANTLING) | 2025
|
DAY |
DATE |
HOURS |
|
Wednesday |
June 11 |
12:00 to 16:30 |
*Details "subject to change". Please keep checking back for the latest information.
Additional Exhibit Information
Security Awareness - Emails Soliciting Congress Attendee Lists
- The CNSF has a policy that they do not share attendee or membership lists. Anyone promising to do so is not representing CNSF. Do not opt-in or respond to these emails.
Exhibitor Registration
- All exhibitors must be registered to attend the Congress.
- This includes complimentary Exhibit Hall registrations and any additional paid registrations (Full Access or Exhibit Hall Only).
Exhibitor Booth Confirmation
- Booth assignments will be sent to confirmed and paid exhibitors in late April.
- Booth space is assigned first to CNSF sponsors, second to previous year's exhibitors based upon date full payment is received, and third to new exhibitors based upon date full payment is received.
- The Organizer reserves the right to determine the final allocation of booth space.
Exhibitor Guidelines & Manual
- Available by the end of April.
- It is the Exhibitor’s responsibility to ensure that all guidelines are met, and that all required forms are submitted to the CNSF Secretariat by the due date indicated.
Exhibitor Booth Logistics
- Logistical requirements for all exhibitors will be outlined in the Exhibitor Guidelines & Manual. Order forms and/or online services provided by suppliers are included in the Exhibitor Guidelines & Manual.
- It is the exhibitor’s responsibility to ensure that all guidelines regarding move-in, move-out, storage, etc. are met.
Insurance
- Each exhibitor has the responsibility of maintaining adequate insurance coverage against injury to persons, damage to or loss of property, products, equipment or decoration and inability to meet its obligations.
- Each exhibitor will be required to enter into an Indemnification and Hold Harmless Agreement with the Organizers which will be valid for the duration of the Congress.
